AIMS AND OBJECTIVES

A vibrant, ethical, lawful, and people-friendly Police and Security Services is essential for the effective functioning of a Democracy. With the rapidly changing Social and Political ethos of the society, policing has become a complex task. There is an urgent need to constantly upgrade the knowledge and skills of the Police personnel so that they can meet the expectations of the citizens. While Police and Security Training Institutions strive to enhance the professional skills of these personnel, there is need for Non-Governmental agencies to assist them to assimilate the latest advances in Police and Security Sciences.

To achieve the above, AAPSS proposes to:

1. To promote the growth of Police and Security Sciences in India by all available means.
2. To establish, manage, and maintain:
• Educational Institutions connected with Police and Security Sciences;
• Research Institutions to conduct basic and applied research in this area;
• Training institutions to impart skills;
• Distance Education Centres for the propagation of Police and Security Sciences.
3. To undertake ‘Turn Key’ projects to enhance the utility and efficacy of Police and Security Personnel and Organisations;
4. To assist, cooperate and collaborate with like minded persons and organisations for the promotion of Police and Security Sciences;
5. To organise Workshops, Symposia, Seminars and Consultations to enable sharing of experiences of Police and Security Professionals;
6. To Publish Journals, Professional literature etc., to assist Police and Security proffessionals;
7. To undertake all other activities for the furtherance of the basic aim of  promoting the growth of Police and Security Sciences.

RULES AND REGULATIONS

1. Name : ASSOCIATION FOR THE ADVANCEMENT OF POLICE AND SECURITY SCIENCES (AAPSS)

2. Registered Office : 8-13-73, Raghavendra Nagar, Opp: National Police Academy, Shivrampally, Hyderabad- 500 052.

3. Registration: The Association shall be registered under the Public Societies Registration Act .1350 Fasli as extended to the State of Andhra Pradesh  (Since done: Registration No.3524 of 1992 –30th September 1992.)

4. Membership: Shall be open to all adult citizens of India without any distinction. The Executive Committee may admit a person after his submitting the application for Membership in the prescribed form. The Executive Committee has the right to reject any application, if in its considered view that admission of such a person is likely to affect the purpose, aims and objectives of the Association.

5. Categories of Members:

(a) Life Member: Any one, who pays a one time subscription of Rs.1000/-(Rupees one thousand only) shall become a Life Member.

(b) Professional Member: Any practising professional, who pays a one time subscription of Rs.5000/-(Rupees five thousand only) shall become a Life Member. Annual membership is Rs.500/-(Rupees five hundred only)

(c) Organisational Member: Any Society or Corporation or Social Service Organisation supporting the Aims and Objectives of the Association and paying a one time subscription of Rs 10,000/- (Rupees Ten thousand only) shall be admitted as an Organisational/Institutional Member. Such institutional Members will have a right to nominate two persons as members. Annual membership is Rs.1,000/-(Rupees One Thousand Only)

(d) Honorary Member: The Executive Committee may invite  a person of great    scholarship and record of Public Service to become an Honorary Member.

(e) Voting Rights: All Life members and representatives of Institutional Members are entitled to take part in the General Body Meeting and vote. All Life Members are eligible to offer themselves for election to the posts of Office Bearers  and get elected.

(f) Resignation: Any member can voluntarily resign from the membership of the Association by submitting a request to the Executive Committee. On its acceptance he shall cease to be an  office bearer.

6. Year: The year of the Association shall begin on April 01 of the calendar year and end by 31st March of the next year.

7. General Body: All eligible members constitute the General Body, which shall meet at least once a year to transact the following business:

(i) To approve the Report of the General Secretary.
(ii) To adopt the Audited Accounts
(iii) To pass the Budget for the ensuing year.
(iv) To elect the Executive Committee once in two years.
(v) To appoint an Auditor.
(vi) Quorum: The quorum for the general body shall be four or one third of the total membership, whichever is less. No quorum is needed to adjourn a meeting for want of quorum.
(vii) Notice: A minimum Notice of seven days shall be necessary to convene the annual General Body Meeting.
(viii) Decisions: all decisions at the AGB shall be taken by a simple majority of members present and voting. In the event of a ‘tie’ the chairman shall have a second or casting vote.

8.  Executive Committee:

(a) The day-to day management of the Society shall vest in an Executive Committee elected in the General Body for a term of two years.
(b) The Executive Committee shall consist of not less than five members and not more than seven members including the Chairman, vice-chairman, Secretary and Treasurer.
(c) Duties and Responsibilities of the Executive Committee.

• To collect funds for the furtherance of the objectives of the Association.
• To apply the funds and the assets for such purposes as it may consider conducive to the fulfillment of  the objectives of the Association.
• To invest funds in such a way that such investments benefit the Association.
• To appoint, remove, suspend, reward or fine its employees; everyone who is on the Pay roll of the Association is deemed to be an employee of the Association.
• To frame byelaws for the due and proper conduct of any business of the Association.

Generally to do all such things as are incidental or conducive to the attainment of the objectives of the Association.

 (i) The Executive Committee shall meet as and when necessary for the conduct of its business. The quorum shall be three or half the total number of members, whichever is less.
 (ii) The Executive committee may co-opt any person for specific purpose from among the Members of the Association.
 (iii) A minimum notice of three days is necessary to convene the EC.
 (iv) The EC has the right to fill up the vacancies in Office bearers by cooption. These members shall hold office till the next general body meeting.
 (v) Decisions: All decisions taken in the EC shall be by simple majority. In case of a tie, the Chairman shall have a casting vote.
 (vi) All meetings of the Executive Committee shall be presided over by the Chairman and in his avoidable absence by the vice-chairman or the senior most member of the EC.
 
 

OFFICE BEARERS AND THEIR DUTIES

9. Chairman

(a) Shall preside over the General Body and the Executive Committee meetings.
(b) Shall direct the day-to-day activities of the Association.
(c) Shall operate the Bank Account jointly with the Secretary
(d) Shall have powers to sanction all emergency expenditure.
(e) Shall take all measures considered necessary in the interest of the Association.

10. Vice - Chairman

The vice-chairman shall perform the duties of the Chairman in the latter’s absence. He shall also perform such duties assigned to him by the Chairman.

NOTE: In the eventuality of both the Chairman and Vice-chairman not being available, any member of the EC may be authorised by the EC to preside over the meetings.

11. General Secretary

The Functions of the Secretary shall be as under:

(a) The Secretary shall be the Chief Official of the Association responsible for giving effect to the decisions of the General Body and Executive Committee and the matters of Policies of the Association;
(b) Convene meetings of the General Body and Executive Committee;
(c) Record the names of members present at each meeting of the General Body or the Executive Committee;
(d) Record the minutes of the proceedings of all General Body and Executive Committee meetings, and get them confirmed at the next meeting. Signature of the Chairman of the subsequent meeting shall be sufficient authentication of the matters stated in such minutes.
(e) Conduct the correspondence on behalf of the Association;
(f) Maintain the Minutes Book, Registers and Records pertaining to the affairs of the Association as may be necessary and as prescribed by the General Body or the E.C;
(g) Prepare the Annual Report of the Association for presentation to the General Body.

12. Joint Secretary

The Joint Secretary shall perform all the duties of the Secretary, in his absence. He shall also perform such other duties as may be assigned to him by the Executive Committee or the Secretary.

13. Treasurer

(a) The Treasurer shall be responsible for receiving money and acknowledging receipts on behalf of the Association and for making disbursement in accordance with the decision of the Chairman, Secretary or the Executive Committee. He shall keep a record of all such transactions in a CashBook.
(b) The Treasurer shall prepare the Annual Statement of Accounts and a Balance Sheet and shall have them audited by the Auditor before presentation to the annual Meeting of the General Body or the Executive Committee.

Funds of the Association

14. The Association shall collect funds from the following sources to carry out its programme:-

(a) Donations, aid, and income from any other sources as the Association may think fit;
(b) The Funds of the Association shall be deposited in banks and invested in movable and immovable properties  or Government securities;
(c) The Association is authorised to purchase property, take leaseof or acquire otherwise, hold, manage, let, sell, exchange, mortgage  or otherwise dispose of the same in the interest of the Association;
(d) If necessary, loans may be taken with or without interest from Banks, Institutions or individuals, if,  for raising the said loans, it is necessary to pledge or mortgage the movable or immovable properties of the association to the lender, it may be done so, only if it is passed by the two thirds of the total strength of the General Body/Executive committee either  in its ordinary or extraordinary meeting called for the purpose.

15. Books of Accounts

Shall be open to inspection by any member with the permission of the Chairman or the Secretary of the Association during the hours fixed in consultation with the treasurer.

16. Bank Account

(a) The Funds of the Association shall be kept in  savings bank account(s) in a Scheduled Bank or Post office savings bank.
(b) The account with the bank or post office shall be operated under the joint signatures of the Chairman and the General Secretary or under the joint signatures of the vice-chairman and the Treasurer duly authorised by the Chairman. The Chairman may authorise transfer of surplus funds from the S.B.account to Fixed Deposits and vice versa as it suits the interest of the Association.

17. Auditor

The annual accounts of the Association shall be audited by a Chartered Accountant appointed by the General Body of the Association.

18. Amendment to Rules and Regulations

No amendment or alteration shall be made in the purpose of the Association unless it is voted by 2/3rds of its members present and voting at a Special  Meeting convened for the purpose and confirmed  by 2/3 rd of the members present at a second special meeting.

Dissolution of the Association

19. Dissolution of the Association and adjustment of its affairs

(a) Any number not less than three-fifth of the members of the Association may determine that it shall be dissolved  and thereupon it shall be dissolved forthwith, or at the time then agreed upon, and all steps shall be taken for the disposal of and settlement of the property of the Association, its claims and liabilities, according to the rules of the Association applicable thereto, if any, and, if not, then as the Executive Committee shall find expedient, provided that, in the event of any dispute arising in the said Executive Committee or the members of the Association, the adjustment of its affairs shall be referred to the Principal court of original civil  jurisdiction of the District in which the Chief building of the Society is situated and the court shall make such order in the matter as it shall deem requisite;
(b) Provided that the Association shall not be dissolved unless two-thirds of the members shall have expressed a wish for such dissolution by their votes delivered in person at an Executive Committee Meeting convened for the purpose.
(c) If upon the dissolution of the Association there shall remain, after the satisfaction of all debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Association or any of them, but shall be given to some other Association, to be determined by the votes of not less than two thirds of the members present, personally at the time of the dissolution, or in default thereof, by such court as aforesaid.

20. Winding up

In case the Association has to be wound up, the property and Funds of the Association shall be transferred or paid to some other institution with similar aims and objectives.